How to Import/Export Data from Sage 50

With Sage 50 software, you can easily track your company’s financial processes from anywhere at any time. You can export and import data from Sage 50 easily. So that you may get better results, you can effortlessly share your data with your clients. This article is related to how to import and export data from Sage 50.

Steps to Import Data into Sage 50

It’s important to import data in the correct order. Before certain other data may be imported, other files that contain particular data must already be present in the system. For instance, if you haven’t imported the Chart of Accounts or Customer List, you can’t import the Sales Receipt Journal.

Review Import/Export Tips before you can import any data.

Follow the below steps, to import data into Sage 50:

• Select Import/Export can be found under the File menu. The Select Import/Export window is seen by Sage 50.
• Then select the program area, then the template is the next step.
• Choosing the Import button. The Fields tab is displayed in front of the window for the template you chose in Sage 50.
• For each field that is present in your import file, check the Show box.

Make sure to choose the same amount of fields and place them in the same order as they are listed in the import file to guarantee that you are selecting the same number of fields that are present in your import file. If the fields in the file you are importing do not exactly match the number and order of the fields checked to show, the import will fail.

Note: A template’s listed fields cannot all be imported. If you see the original template, all the fields that are marked as Show (by default) can be imported, while the fields that are unchecked are export-only (with the exception of the Customer List). The Ship To addresses (2–9) in the customer list are not checked by default but can be imported. Make sure to check these boxes in the template before importing if you wish to import several Ship To addresses.

• If any of the fields displayed are not in the correct order, then pick the Move button after selecting the first field you want to move. Wherever you wish to move the field, click the row immediately below. By doing this, the field you moved will appear directly above where you clicked. Accordingly, the column numbers change.

• Select the Options tab when you are finished with the Fields tab.

• If you want to be warned to duplicate check numbers or receipt reference numbers during the import procedure, click the Warn if Duplicate Reference box. This is only relevant if you are importing transactions for payments, payroll, or receipts. The imported record will replace the one that was already there.

• Click the arrow button if you need to define the import file’s path or filename. The default path and file name provided by Sage 50 is C:\ the Sage 50 filename itself, and the extension. CSV. If you would prefer, you can type over the default. The drive letter and directory from which you want to import the file can also be specified, along with a path.

• Select the First Row Contains Headings check box if the file you want to import has headings. This instructs Sage 50 to read the first row of the data file as a heading or the name of a field and ignore it.

• After selecting all of your options you have to click OK to start the import process.

Sage 50 imports the file metadata, looks for the file in the location you supplied and converts the file as much as it can to the Sage 50 format. Sage 50 informs you of the issue and the file’s line number where it happened if there is a problem with the data in the file. Using a line editor, spreadsheet, or word-processing program, you can directly edit the data file. Changing how the file was exported from the original program is another option.

Step to Export Data from Sage 50

The exporting procedure copies data from Sage 50 into a format that can be read by other software.

• Choose Select Import/Export Sage 50 displays the Select Import/Export window, from the file menu.
• Then you have to select the program field and then to use you have to select the template.
• Now you have to click Export. With the Filter tab in front, Sage 50 displays the window for the template you chose.
• From the Report Order drop-down list, choose the order you want the fields to be exported. For example, if you want records to be exported alphabetically by ID code then you have to select Customer ID.
• From the Date drop-down list, you have to select the date type, in case you are exporting a journal from one Sage 50 company to another and then you have to specify the date range for which you want to export.
• Then you have to select or change the Filter Range information. This will let you include and exclude particular information that is based on types and ranges.
• Select the Fields tab, when you are finished with the Filter tab.
• For each field, you want to include in the export file you have to check the Show box.
  The order they appear in this window corresponds to the order they will be exported in. The order is specified by the Col # field. By selecting Select All or Deselect All, you can show or hide all fields.
• If any fields are not in the order you wish to export them in, then pick the Move button after selecting the first field you want to move. Wherever you wish to relocate the field, click the row immediately below. By doing this, the field you moved will appear directly above where you clicked. Accordingly, the column numbers change.
• After moving any more fields as necessary, choose the Options tab.
  If necessary, click the arrow button to choose or give the export file a name. The default path and file name provided by Sage 50 are C:, the Sage 50 filename itself, and the extension. CSV. If you’d rather, you can type over the default and enter a path, drive letter, and directory where you want to send the exported file.
• If you wish the names or headings of the data fields to export on the first line, click the Include Headings option. When reading the file in a spreadsheet program, this can be quite helpful. Only the actual data is exported if the Include Headings check box is not checked.
• Under If Export File Exists, you have to select an option.
  • If you want Sage 50 to confirm the action before overwriting the file, you have to choose the first option.
  • If you want Sage 50 to overwrite the file without asking, you have to choose the second option.
  • If you want Sage 50 to ask for your approval before adding the data to the existing file, use the third option. If you want Sage 50 to add the data to the current file without asking for confirmation, you have to choose the third option.
• Click Save and enter a new template name if you made changes to the fields and want to save it with a different name so it may be used again.
• Lastly, you have to click OK to start the export process.

Conclusion

With this blog coming to an end. Hopefully, you can now import and export data from Sage 50. Still, if there is any kind of issue then you can call the help desk team. You can call the team round the clock without any hassle.

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